Policies

The Trust website holds the following policies, which apply to our school:

Admissions Arrangements
Attendance Policy
Business Continuity Plan
Complaints Policy
Children with Health Needs who cannot attend School Policy
Data Protection Policy
Equality Policy
Freedom of Information Publication Scheme
Freedom of Information Guide to Information Available
Governance Scheme of Delegation
Health and Safety Policy
Information Security Policy
Trust Mission Statement, Ethos and Values
Personal Emergency Evacuation Policy
Positive Handling Policy
Privacy Notices
Register of Business Interests
Safeguarding and Child Protection Policy
Special Educational Needs and Disability Policy
Use of Artificial Intelligence Policy
Whistleblowing Policy

As per the Trust's Data Protection Policy, the data protection officer (DPO) is responsible for overseeing the implementation of this policy, monitoring our compliance with data protection law, and developing related policies and guidelines where applicable. The DPO for the Trust is Nick Kehoe and is contactable at dataprotectionofficer@sjscat.co.uk. The DPO for St John XXIII is Mrs Karen Cunningham and is contactable at admin@sjxxiii.sjscat.co.uk

Our school policies are accessible below. If you want to know our policy on something that is not listed, please ask the school office. If you require a paper copy of any policy, please request this via our school office. Requests can be made via email at admin@SJXXIII.sjscat.co.uk, or, in person.

School Policies

We are a Catholic community, committed to our Mission Statement to the visions of the School as a spiritual building whose cornerstone is Christ and whose foundations are the Apostles and Prophets. It follows that our community must be one of love, all of whose members honour the Christ they find in one another. Each person in the School, no matter what his or her wordly status, deserves to be treated with the respect and. indeed, reverence due to one created in the image of God and redeemed by the Precious Blood of Jesus Christ.

It is thus the responsibility of all members of the School, pupils, parents and teachers, to take swift and approproiate action when relationships in our community conspicuously fail to reflect these ideals. The following policy is commended as a series of concrete courses of actions to assist in this endeavour.

Mission Statement and School Ethos

School Policies

Other Policies, Plans and Documents

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Safeguarding

Role/organisation	Name	Contact details
Chair of board of Directors	Mary Benton
Lead Director for safeguarding	Jonathan Lagan
Designated safeguarding lead (DSL)	Sinead Finn	finns@sjxxiii.sjscat.co.uk
DSL out of hours contact	Sinead Finn	finns@sjxxiii.sjscat.co.uk
Deputy DSL (DDSL)	Nicola Thornton Wendy Nolan	thornn@sjxxiii.sjscat.co.uk nolanw@sjxxiii.sjscat.co.uk
DDSL out of hours contact	Nicola Thornton Wendy Nolan	thornn@sjxxiii.sjscat.co.uk nolanw@sjxxiii.sjscat.co.uk
Cover arrangements (include who has access to DSL shared mailbox)	Access to the DSL shared mailbox is restricted to appropriate members of the safeguarding team. Staff with access to the DSL shared mailbox: Sinead Finn – DSL Nicola Thornton – Deputy DSL Wendy Nolan – Deputy DSL The mailbox is checked regularly during the school day, including when the DSL is absent. Any safeguarding information received through the mailbox must be treated as confidential and recorded on CPOMS where appropriate.
Designated teacher for looked after children (LAC)	Sinead Finn	finns@sjxxiii.sjscat.co.uk
Local authority designated officer (LADO)	Kembra Healy	LADO@lbhf.gov.uk 020 8753 5125
Local authority Children & Family Services front door	London Borough of Hammersmith and Fulham Children’s Services.	familyservices@lbhf.gov.uk 020 8753 6610
Chair of governors	Mrs Elizabeth Uwalaka	eau316@googlemail.com
Channel helpline		020 7340 7264

At St John XXIII Catholic Primary School, our safeguarding records are stored electronically.

We also use CPOMS as an online recording system.

Procedure for the Non-Collection of Pupils

St John XXIII Catholic Primary School has clear procedures in place where a pupil is not collected at the expected time. At all times, the welfare and safeguarding of the child will remain the priority.

Non-Collection at 3:15pm – End of the School Day

Where a child has not been collected at 3:15pm:

The child should remain with their class teacher or another designated member of staff in a safe and supervised area.
Staff should check whether the school has received any message from the parent/carer regarding a delay or change to collection arrangements.
If no information has been received, the school office should contact the child's parent/carer using the contact details held on Arbor.
If there is no response, all additional emergency contacts should be tried.
The child must not be allowed to leave the school with anyone who is not authorised to collect them.
Where appropriate and where space is available, the child may be transferred to the school's after-school provision while contact continues to be made with the family.
The time of collection and any relevant circumstances should be recorded where there has been a significant delay or concern.
Repeated late collection should be discussed with the parent/carer and may be referred to the DSL where there are concerns regarding the child's welfare.

Non-Collection at 4:15pm – End of After-School Clubs

When an after-school club finishes at approximately 4:15:pm:

The member of staff running the club remains responsible for the child until they are safely handed over to an authorised adult or transferred to another agreed provision.
Parents/carers should be contacted immediately where a child has not been collected.
Where the child is registered for the school's after-school provision, they may be transferred there following the school's normal arrangements.
Where the child is not booked into after-school provision, the office or senior member of staff on site should be informed.
Emergency contacts should be called if the parent/carer cannot be reached.
Under no circumstances should a child be left unsupervised or allowed to wait outside the school alone.
Any significant or repeated late collection should be reported to the DSL or a member of SLT.

Non-Collection at 6:00pm – Closure of After-School Provision

The school’s after-school provision closes at 6:00pm. Where a child has not been collected by 6:00pm:

The child must remain supervised by at least one appropriate member of staff.
The parent/carer should be contacted immediately.
If there is no response, all emergency contacts held by the school should be contacted.
A senior leader and/or DSL should be informed that the child remains uncollected.
Staff should continue attempts to contact the family and emergency contacts.

The child should be reassured and cared for appropriately while arrangements are made.

If the school is unable to make contact with a parent/carer or emergency contact within a reasonable period, or there are concerns for the child's welfare, the DSL or senior leader should consider contacting the relevant Children's Services duty team for advice.

At all times, here there is an immediate safeguarding concern, or it is not possible to establish a safe collection arrangement, the police may also need to be contacted.

Staff should not transport the child home themselves unless this is part of an explicitly authorised school procedure and appropriate safeguarding arrangements are in place.

Missing pupils

Our procedures are designed to ensure that a missing child is found and returned to effective supervision as soon as possible. If a child goes missing, we will:

Search school premises carefully, including any out buildings
If the child cannot be found, their parents will be immediately contacted by a member of admin staff
At the same time, a member of SLT will contact police via 999 with their concerns

Please refer to our ‘Child Missing in Education’ Policy, which is on the ‘Policies’ section of our school website https://www.stjohnxxiii.lbhf.sch.uk/Policies-11032026184804/

St John XXIII Catholic Primary School

St John XXIIICatholic Primary School

Policies

School Policies

Other Policies, Plans and Documents

Safeguarding

Financial Reports

Social Wall

Policies

School Policies

Other Policies, Plans and Documents

Safeguarding

Financial Reports